Glossary of Terms and Conditions


Acquittal is a formal condition of funding and means accurately reporting on the funded activities and the expenditure of your funding. Proof of expenditure (as well as other information) is required on the completion of your activity. See ‘Activity Completion Report’.

Activity Completion Report

Is a report that ensures grant recipients have administered grant funds responsibly and in accordance with the terms and conditions of the Funding and Service Agreement. An Activity Completion Report usually consists of a written report that summarises how the activity fared against the initial objectives of the grant. It also provides a financial statement detailing how the funding was spent. See ‘Acquittal’.


Is an agreement where one organisation (the ‘principal organisation’) agrees to apply for funding on behalf of a second organisation that is not incorporated (the ‘auspiced organisation’). If the funding application is successful, the principal organisation then receives, holds and administers the funding to the auspiced organisation so that the auspiced organisation can complete the funded activity. Further information can be found at,

Company by Limited Guarantee

A company limited by guarantee is a type of legal structure that you may choose for your charity that is registered by the Australian Securities and Investments Commission (ASIC). Further information can be found at

Commercial activities and organisations

Includes retail groups that: a) sell goods by retail, or by retail and wholesale;  b) sell services; or c) hire goods for profit.

Confirmed Funding (CF)

Refers to any confirmed funding amounts, including your organisation’s cash contribution, funding from other sources to be included in your ‘Income’ section of your budget.


Manningham City Council is the entity which has the authority to make decisions on behalf of the Manningham community.

Curriculum Based Activity

Curriculum is the knowledge and skills students are expected to learn, the units and lessons that teachers teach; the assignments and projects given to students; books, materials, videos, presentations, and readings used in a course; and the tests, assessments, and other methods used to evaluate student learning.

Evaluation Framework

Evaluation is an important component of the grants program because it enables organisations to showcase achievements, as well as inform and improve project delivery.

Evidence Based

Provides the proof that an activity or program is best placed to respond to an identified community need which may include research, statistics, community consultation, needs analysis, etc.

Funding and Service Agreement (FASA)

A Funding and Service Agreement (Agreement) is a legal and financial agreement entered into between Council and businesses receiving grant funding.

The categories of an Agreement, a short or long form, reflect the level of funding provided and the required performance of the grant recipient. The FASA states:

  • Purpose of the funding
  • Dollar amount of funding
  • Rights and responsibilities of all parties to the Agreement; including reporting, monitoring and evaluation requirements, and the permits the grant recipient is required to obtain
  • Clear statement of the required outcomes of the grant
  • Terms and conditions of the funding, including the circumstances in which Council can reclaim funding, consequences for breaches of funding conditions and a procedure for the return of unspent funds.
  • Special conditions


A grant is a sum of money given to organisations for a specified purpose directed at achieving objectives and outcomes consistent with specific policies.


The desired short to medium term effects or changes that an activity seeks to achieve (e.g. increased community awareness of a particular topic or skills development of a target group, change in behaviour, change in attitude).

Non Recurrent Funding

The Business Grants are to fund one-off short to medium term activities. Funding allocations are for one financial year and are not recurrent.


Objectives are the big picture aims or goals which a policy, plan, program or activity seeks to achieve (e.g. improved exercise).


The desired result of goals and strategies that have been achieved (e.g. a healthier population).


Taking or belonging to a side in politics or in controversial matters.


Religion is regarded as a set of beliefs and practices, usually involving acknowledgment of a divine or higher being or power, by which people order the conduct of their lives through promotion of their faith or worship.


SmartyGrants is Council’s online grants management system. Applicants must apply online and attach relevant documents to their application.

Unconfirmed Funding (UF)

Refers to the other funding amounts which you have applied for which is yet to be confirmed, to be included in the ‘Income’ section of your budget.